Sharing the capacity limit of multiple examination dates
You can use the Capacity limit sharing by multiple teachers application for multiple examination dates to count enrolled students even if they are enrolled in different courses taught by different teachers. The first teacher creates the examination date, then uses this application to open the possibility for a colleague to add his examination date’s capacity to the examination date of the first teacher. The second teacher will then link the capacity limit. This feature is complicated and not necessary in most cases where a capacity limit needs to be shared. In most cases, the shared examination date is created by the teacher who has access to the Teacher’s Notebook of all courses that have a shared examination date. Therefore, a simpler Examination date sharing option can be used. .

Procedure for creating examination dates with a shared limit

For example, let's have course A of teacher X and course B of teacher Y in the same faculty (but it can be different faculties and it can also be just one course of one teacher). Teacher Y wants to entrust the organization of the exam to teacher X and teacher X wants to write the exam together for courses A and B in one room K123 with a capacity of 40 seats on 1.1.20ZZ at 8:00 am.

Teacher X creates an examination date in course A

Mon 1.1. 20ZZ 08:00 K123 (examinations only (no resits)), reservations: 0, max. 40
open for reservations to Tue 20 Dec 20ZY?, cancellation possible to Tue 20 Dec 20ZY ?
then teacher X flags the examination date as shareable. I.e., using the Activate and deactivate capacity-limit sharing in the dates to be selected.. The examination date will then be listed in the form:
Mon 1.1. 20ZZ 08:00 K123 (examinations only (no resits)), reservations: 0, max. 40
open for reservations to Tue 21 Dec 20ZY?, cancellation possible to Tue 21 Dec 20ZY, capacity-limit sharing enabled
In addition, teacher Y in course B will create an examination date for students in course B. The maximum number of students for this examination date does not need to be set.
Mon 1.1. 20ZZ 08:00 K123 (examinations only (no resits)), reservations: 0
open for reservations to Tue 21 Dec 20ZY?, cancellation possible to Tue 21 Dec 20ZY
Teacher Y then uses the application Link the capacity limit of an examination date of this course to a capacity limit of some other date. Teacher Y selects his term as the secondary examination date (on the first page of the application) and Teacher Y selects the term of teacher X's course Aas the primary examination date (on the second page of the application). On the second side of the application, all examination dates that are marked with the "capacity-limit sharing enabled" flag are offered, regardless of the course.

Once Teacher Y has made this connection, it will be reflected in the listing of both examination dates as follows. Examination date of course A of teacher X:

Mon 1.1. 20ZZ 08:00 K123 (examinations only (no resits)), reservations: 0, max. 40
open for reservations to Tue 20 Dec 20ZY?, cancellation possible to Tue 20 Dec 20ZY, capacity-limit sharing enabled The examination date shares a capacity limit with the following: FF:B Mon 1.1. 20ZZ 08:00 K123 (autumn 20ZY) info
Examination date of course B of teacher Y:
Mon 1.1. 20ZZ 08:00 K123 (examinations only (no resits)), reservations: 0, max. 40
open for reservations to Tue 21 Dec 20ZY?, cancellation possible to Tue 21 Dec 20ZY The examination date shares a capacity limit with the following: FF:A Mon 1.1. 20ZZ 08:00 K123 (autumn 20ZY) [main] info
We now recommend that teacher X of course Ashould remove the "capacity-limit sharing enabled" flag as soon as possible. This will ensure that no more teachers will connect to his examination date. The teacher can remove the flag either in bulk for all his terms by applying the Deactivate capacity-limit sharing in all the examination dates of this course or by Activate and deactivate capacity-limit sharing in the dates to be selected Deselecting the "capacity-limit sharing enabled" flag does not deselect an existing connection!

If you want to cancel an existing link (limit sharing), use the Deactivate a capacity-limit sharing link application. You can only cancel the information for your examination dates. You can cancel your link to another examination date and you can cancel all links to your course examination dates.

Primary and secondary shared examination date

The limit of maximum number of entries can be shared for pairs, triples, quadruples, ..., in general tuples of dates. The term primary shared examination date includes a single examination date to which secondary examination dates are linked. The primary examination date is the one that the teacher must mark with the "capacity-limit sharing enabled" flag.

Any non-zero number of secondary examination dates can be linked to one primary examination date. A secondary examination date cannot be a primary examination date and, conversely, a primary examination date term cannot be a secondary examination date.

The resulting limit – the maximum number of students for a tuple of shared examination dates – is the limit specified for the primary examination date. The limits specified for the secondary examination date are ignored (after linking, the limit of the primary examination date is displayed for the secondary examination date). For all shared examination dates, the sum of all registered students is always displayed. (However, other data is not shared anymore.)

Registering students for an examination on an examination date that has a shared limit

Students apply for examination dates that share a limit in the same way as for non-shared examination dates. The student does not even need to know (apart from a note in small print) that the term has a shared limit. The examination date information line lists the sum of the number of students registered for all shared examination dates as the number of registered students, and always lists the limit of the primary examination date as the maximum number of students.

If one individual (student) registers for both shared examination dates, he/she will be counted twice in the total number of registered students. (One person may only apply for one examination date once.)

I want to work with a list of all students who are registered for an examination date with a shared limit

Follow these steps to get the list:

  1. Selection of relevant courses

  2. Filtering the student list

    Both steps can be done at the same time. In the Teacher’s Notebook, enter the course codes from which you want to select students. Enter the codes consecutively, separated by a space. Check ALL of the desired courses.

    Select a filter from the list (in this case "selected by examination dates") and click "Apply filter". Now IS has listed all the examination dates for all courses. Select the examination dates and courses whose list of students you want to display and confirm your choice using "Select".

    At the top of the screen you can see the courses and examination dates you are working with.

  3. Displaying the list of students

    To display the list students, use the "Show list" link in the Students section. The list of students who are enrolled for the examination dates for the given courses will be displayed.