Application Used for Posting Study Materials
- 1.Posting Materials in a NutshellBelow is a description of a set of tools you can use for posting study materials on the Information System and setting their access rights. You may not be able to access all of the features mentioned below since some of these are only available to a limited number of users (students, teachers, etc.).
- The reference Work with study materials allows:
- teachers to post various types of study materials on the Information System for these to be used by students of their courses, other IS users as well as users from outside the System
- teachers to open Homework Vaults - folders into which students can upload their assignments; teachers can easily retrieve these later on.
- Archive of Theses/Dissertations allows:
- students to post their Bachelor's theses, Master's theses, or dissertations (doctoral theses) on IS
- the IS user to browse and read the posted theses
- Document Server allows IS users:
- to post various regulations and minutes of meetings and make these accessible to the University community
- to make certain materials accessible to a limited number of users (e.g. Dean's Council, Senate, etc.)
- File Depository can be used for:
Personal Administration DEPOSITORY Instructions on how ...
- depositing a file in the System and retrieving it later on
- the posting and temporal storage of files for other IS users (and/or those outside the Information System) to download
- retrieving the files which, if attached to an e-mail message, are rejected by the IS mailbox due to their large size
- The reference Work with study materials allows:
- 2.Tree Structure and Navigation in ItStudy materials (files, Internet addresses of sites hosting some related information, etc.) can be stored in folders, which can also contain sub-folders (containing other files). Clicking on the name of a file, folder or reference expands it and displays its contents and further information related to it. The objects not hitherto read are highlighted (different background color). When you do not intend to read an object and, at the same time, you do not want it to be displayed as the one not hitherto read, you can mark it as read. The information pertaining to how many times an object has been read and how many times it has been marked as read (rejected) can be found in the access statistics section.
- 3.Automatically Generated Plain Text VersionsThe System generates plain text versions of the uploaded materials automatically so that these can be searched easily. The contents of these newly generated files, however, might not completely correspond to their originals since images, tables and some formulae cannot be converted into plain text. The plain text version is usually shorter than the original and may help the user decide whether he/she will or will not download the unabbreviated original.
When uploading the files of the formats that are not common, you should check the result of their subsequent conversion (it usually takes the newly generated files a few minutes to appear in the folder).
- 4.Automatically Generated PDF VersionsApart from the plain text versions, the System also generates the .pdf ones (it usually takes the newly generated files a few minutes to appear in the folder). Therefore, after you upload a file containing some text (e.g. a .doc or .rtf one), the System always displays three different icons next to its name that you can use for opening the individual automatically generated versions. Clicking on the name of file opens the original.
- 5.What is the purpose of Document Server?The Document Server consists of multiple noticeboards on which authorized users can post texts for other users to read. These may be, for instance, regulations, instructions, minutes of meetings, etc. Types of noticeboards/groups
The Document Server thematic groups can be used in the following situations:
- A group of users need to share some official documents such as
official proposals, minutes of meetings which are not public, etc.
They want these documents to be accessible only to a limited number
(a certain group) of users within the Information System that has
been delimited with the aid of Personnel Groups application.
Here are examples of groups (noticeboards) that can be created:
- Doctoral Board
- Scientific Board
- Academic Senate
- Dean's Council
- A certain department want to inform the general public of some
new regulations, provide them with some news, etc. The department
want the groups (noticeboards) to be accessible to every Internet
user regardless of whether he/she is inside or outside the
Information System. Here are examples of groups (noticeboards) that
can be created:
- Office for Studies
- Research and Development Office
- Accommodation and Catering Services: menus
- Association of Students
- Academic Senate
- A group of users need to share some official documents such as official proposals, minutes of meetings which are not public, etc. They want these documents to be accessible only to a limited number (a certain group) of users within the Information System that has been delimited with the aid of Personnel Groups application. Here are examples of groups (noticeboards) that can be created:
- 6.Addresses of Materials Posted on IS, Internal WWW
ReferencesThe study materials posted on IS can be found at the address of https://is.ambis.cz/el/ or that of https://is.ambis.cz/auth/el/ (the latter applies to the materials inaccessible from outside the System). The exact address of folder can be found in the folder-related information section. Here is an example of an internal WWW reference:
https://is.ambis.cz/auth/el/1433/podzim2003/PB151/The address contains "/el/" meaning e-learning, information identifying the faculty, term, and course. Addresses in this format can be used anywhere on the Internet (e.g. on your Web site) as well. In such a case, the reference to the study materials of the PB151 course would have the following form:
https://is.ambis.cz/el/1433/podzim2003/PB151/ Sub-folder Addresses Every newly created folder is given an automatically generated identification number, which is unique. As a result, the address of a file stored in a sub-folder has, for instance, this format:
However, the folder identification number can be replaced with an abbreviation entered at the creation of the folder or when its properties are modified. The abbreviations are used to facilitate navigation inside folders. Here is a version of the aforementioned address containing an abbreviation instead of the number:
- 7.Antivirus ProtectionEvery file stored on the System is checked for viruses within several minutes of being uploaded or generated. The file remains marked with the bug icon until the virus check is complete. Provided the antivirus application detects a virus in the file, it deletes its contents and inserts into it the message 'Virus found, file removed.'. NB: The presence of means the file has not been checked for viruses yet, not that it is infected. The contents of the infected files are removed immediately after a virus has been detected.
- 8.Expiration Date and Automatic Deletion of FilesIn some situations, users might want the uploaded materials to be automatically removed from the System after some time. The expiration date, which you can specify using , is used for this purpose. The files (or folders) in which this option has been activated are automatically removed once they expire. In some sections, the expiration date is imposed on files (or folders) without any action on the part of the user. The expiration date, if specified, can be found next to the name of file (or folder).
The information about the objects that have been removed is stored in the file titled expired (placed in the Folder Management folder). The expired file expires a year after it was last written into. If a folder containing a file (or folder) which has not expired yet expires, it is not removed. No expiration date can be specified for the sections of Study Materials and Theses/Dissertations. On the other hand, the Depository section requires that the users specify the date(s).
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